---
title: "Organization System Administrator Guide"
url: "https://help.decipherrisk.com/en/article/organization-system-administrator-guide"
language: "en"
last_updated: "2025-07-11T14:08:16.642Z"
---

# Organization System Administrator Guide

### **Overview**

The **Organization System Administrator (SA)** is responsible for configuring and maintaining the DecipherRisk™ (DEC) system at the enterprise level. All SA tasks are performed in the **Administration module**, which includes:

-   **Permissions Manager**
-   **Organizational Settings**  
     

**Note:** The number of System Administrators should be limited to prevent unmanaged changes to the system.

### **Permissions Manager**

The Permissions Manager contains three tabs:

1.  Organization
2.  Department
3.  Teams

### **1\.  Organization Tab**

**Functions:**

-   **Create** and manage **Departments**
-   Add and remove **Users**

**Departments**

Departments are used to **control access** to **data** and have seperate register for **Issues, Action** P**lans,** and R**isk Scenarios**. Typical departments include::

-   Information Technology
-   Compliance
-   Audit
-   Information Security
-   Enterprise Risk Management

**To Create a Department:**

1.  Go to **Administration > Organization Tab**.
2.  Select **Create Department**.
3.  Enter the **Department name** and abbreviation
4.  Click **Submit**.

After Department(s) are created, you can add users.

#### **Users**

Users are associated with specific departments and roles that define their level of access. 

**Required Information to Add a User:**

-   Email
-   First and last name
-   Home Department 
-   User Role
    -   **Member** - regular User
    -   **Admin** -  Department Administrator (DA) can **mange users** and **create teams**.
    -   **Informed** \- view access only, cannot create or edit records

Each user has one home department but can be assigned to additional departments and roles.

**To Add a User:**

1.  Go to **Administration** > **Organization Tab**
2.  Select **Create User**.
3.  Complete the form.
4.  Click **Submit**.
5.  The user receives a confirmation email.

**To Remove a User:**

1.  Locate the **User** in the list.
2.  Under **Action**, select **Disable User**.
3.  The user is moved to **Inactive** and loses **access**.

### **2\.  Department Tab**

Used to manage department-level members and permissions.

**To Add a Member:**

1.  Go to **Administration** > **Department Tab**
2.  Top of Screen **- Select** Department in **blue dropdown**
3.  **Navigate** to the **Non-Members** list
4.  Select the User and choose access type:
    -   **Add** **(write access)**
    -   **Add (read-only)**

**To Change a Role or Remove a Member:**

1.  Top of Screen **- Select** Department in **blue dropdown.**
2.  Locate the **User** in the member list.
3.  In the **Action** column, choose
    -   **Make Member**
    -   **Make Administrator**
    -   **Remove** (moves to the Non-Members list)

**To Modify a Department Name:**

1.  Top of Screen **- Select** Department in **blue dropdown.**
2.  Click **Modify Department**
3.  **Edit** the Name and Abbreviation
4.  Click **Submit**

**To Edit Department Footer (assignment email notifications):**

1.  Go to **Department Tab>Customize Footer**
2.  Customize the Footer message.
3.  Click **submit**.

### **3\.  Teams Tab**

Used to group users across departments for task management and reporting (e.g Cybersecurity, Network, etc).  

**To Create a Team:**

1.  Go to **Administration>Teams Tab**
2.  Select **Create Team**
3.  Add the Team Name and Abbreviation
4.  Click **Submit**

**To Modify a Team:**

1.  Find the Team name in the list
2.  Click **Modify**
3.  Edit Team details
4.  Click **Submit**

### **Organization Settings**

Used to define and update enterprise-level organizational data.

Navigate to Administration in the left hand menu, then Organization Setting.

**To  Add or Modify Organization Details:**

1.  Go to **Administration>Organization Setting**
2.  Choose between:
    -   Demographics 
    -   Organization Relationships (e.g. org chart)
3.  Enter data
4.  Click **Submit**