Organization System Administrator Guide

Overview

The Organization System Administrator (SA) is responsible for configuring and maintaining the DecipherRisk™ (DEC) system at the enterprise level. All SA tasks are performed in the Administration module, which includes:

• Permissions Manager
• Organizational Settings
   

Note: The number of System Administrators should be limited to prevent unmanaged changes to the system.

Permissions Manager

The Permissions Manager contains three tabs:

1. Organization
2. Department
3. Teams

1.  Organization Tab

Functions:

• Create and manage Departments
• Add and remove Users

Departments

Departments are used to control access to data and have seperate register for Issues, Action Plans, and Risk Scenarios. Typical departments include::

• Information Technology
• Compliance
• Audit
• Information Security
• Enterprise Risk Management

To Create a Department:

1. Go to Administration > Organization Tab.
2. Select Create Department.
3. Enter the Department name and abbreviation
4. Click Submit.

After Department(s) are created, you can add users.

Users

Users are associated with specific departments and roles that define their level of access. 

Required Information to Add a User:

• Email
• First and last name
• Home Department 
• User Role
  • Member - regular User
  • Admin -  Department Administrator (DA) can mange users and create teams.
  • Informed - view access only, cannot create or edit records

Each user has one home department but can be assigned to additional departments and roles.

To Add a User:

1. Go to Administration > Organization Tab
2. Select Create User.
3. Complete the form.
4. Click Submit.
5. The user receives a confirmation email.

To Remove a User:

1. Locate the User in the list.
2. Under Action, select Disable User.
3. The user is moved to Inactive and loses access.

2.  Department Tab

Used to manage department-level members and permissions.

To Add a Member:

1. Go to Administration > Department Tab
2. Top of Screen - Select Department in blue dropdown
3. Navigate to the Non-Members list
4. Select the User and choose access type:
   • Add (write access)
   • Add (read-only)

To Change a Role or Remove a Member:

1. Top of Screen - Select Department in blue dropdown.
2. Locate the User in the member list.
3. In the Action column, choose
   • Make Member
   • Make Administrator
   • Remove (moves to the Non-Members list)

To Modify a Department Name:

1. Top of Screen - Select Department in blue dropdown.
2. Click Modify Department
3. Edit the Name and Abbreviation
4. Click Submit

To Edit Department Footer (assignment email notifications):

1. Go to Department Tab>Customize Footer
2. Customize the Footer message.
3. Click submit.

3.  Teams Tab

Used to group users across departments for task management and reporting (e.g Cybersecurity, Network, etc).  

To Create a Team:

1. Go to Administration>Teams Tab
2. Select Create Team
3. Add the Team Name and Abbreviation
4. Click Submit

To Modify a Team:

1. Find the Team name in the list
2. Click Modify
3. Edit Team details
4. Click Submit

Organization Settings

Used to define and update enterprise-level organizational data.

Navigate to Administration in the left hand menu, then Organization Setting.

To  Add or Modify Organization Details:

1. Go to Administration>Organization Setting
2. Choose between:
   • Demographics 
   • Organization Relationships (e.g. org chart)
3. Enter data
4. Click Submit